Volunteer activities (school-supported programs)

  1. School-supported programs for student volunteers
  2. Based on an agreement on cooperation with the Kyoto City Board of Education (hereinafter referred to as the "Board of Education"), Kyoto University sends its students who have high levels of expertise and kills, who seek active involvement in classroom teaching that is familiar to them, or who aspire to become teachers to municipal schools and kindergartens (hereinafter referred to as "schools/kindergartens"), as student volunteers. These student volunteers are expected to have excellent opportunities to enhance their qualifications by providing assistance for educational activities needed by schools/kindergartens, including assistance in teaching various subjects and assistance in coaching of club activities. Their activities help realize more meticulous, individually-targeted teaching, and further stimulate educational activities of teachers and schools. In addition to such educational activities in schools/kindergartens, Kyoto University is also ready to send its students to participate in programs implemented by the Board of Education.

  3. Activities of student volunteers
  4. In principle, student volunteers provide assistance in the educational activities described below based on the instructions and advice of principals of municipal schools and kindergartens (hereinafter referred to as "school/kindergarten principals").

    Concretely speaking, schools/kindergartens specify the details of assistance they need when they recruit student volunteers, and select from among applicants after interviews. A similar process takes place for programs implemented by the Board of Education.

  5. Assistance in educational activities at schools/kindergartens
  6. 1. Assistance to class teachers, assistance in school events and club activities, etc.

    2. Assistance in team teaching when teaching individual subjects

    3. Assistance in skill practice such as computer operation and science experiments

    4. Assistance to pupils and students in need of special educational support

    5. Assistance to pupils and students with disabilities in their learning/school life

    6. Consultation and communication assistance and interpretation service in the school life of foreign pupils and students

    7. Advice to children on their learning and playing with them after school

    8. Other activities judged necessary by school/kindergarten principals

  7. Assistance to programs implemented by the Board of Education
  8. Assistance in giving advice and guidance on learning at learning facilities of each ward

  9. Registration
  10. If you wish to engage in volunteer activities, please contact the office in charge of this program (Extracurricular Activity Planning and Development Section, Student Affairs Division, Student Affairs Department) for more information.

  11. Recruitment
  12. Information on recruitment from schools/kindergartens and the recruitment of participants in the programs implemented by the Board of Education is available on the website of the Board of Education (external link).

    At the same time, the Board of Education makes up-to-date recruitment information known to Kyoto University through its website.

    5. Interview and decision on volunteer dispatch

    If you wish to serve as a student volunteer, please convey your wish to the office in charge at Kyoto University. Then, your interview schedule, including date and time, will be arranged after making necessary adjustments through contact with relevant schools/kindergartens. Please bring a Letter of Introduction from the university with you, and confirm the details of activities, time for activities, expected attitudes, etc.

  13. Submission of reports
  14. School/kindergarten principals submit a "Student Volunteer" activity start-up report by the date upon which a student volunteer starts his or her activities, and a "Student Volunteer" activity termination report within a week after the termination of such activities to Kyoto University and the Board of Education.

    7. Enrollment in liability insurance

    Students who wish to serve as a student volunteer are required to be enrolled in a personal liability insurance program against possible accidents at their own expense. The insurance programs recommended by the university are described below.

  15. If you are enrolled in "Personal Accident Insurance for Students Pursuing Education and Research" and/or " Personal Liability Insurance for Students Pursuing Education and Research," they are required to be valid during the period of volunteer activities.
    1. "Personal Accident Insurance for Students Pursuing Education and Research" (GAKKENSAI): Visit the GAKKENSAI page to check insurance premiums by duration of insurance coverage.
    2. " Personal Liability Insurance for Students Pursuing Education and Research - Course A" (GAKKENBAI): Personal liability insurance for students who engage in curricular activities, who participate in school events or are on their way to and from such events, who are in internships, or who work to obtain a teacher's license, etc. (Personal Liability Insurance for Students Pursuing Education and Research, or GAKKENBAI)
  16. Insurance premium: 400 yen for an insurance period of one year

    For reference: Please contact the Welfare Section, Student Scholarship and Welfare Division, Student Affairs Department to undertake and confirm the enrollment procedures for the above insurance programs.

  17. If you are enrolled in "Volunteer Activities Insurance," the insurance is required to be valid during the period of volunteer activities.
    Insurance premium: 300 yen or 500 yen for an insurance period of one year (insurance premiums differ depending on insurance coverage).
    For reference: Please contact volunteer centers of Councils of Social Welfare at each ward of Kyoto City to undertake enrollment procedures.
  18. Note 1: In the case of insurance programs listed in "a" and "b" of section 1 and in section 2 above, insurance policies are not issued to subscribers. A subscriber to "Volunteer Activities Insurance" must bring a receipt of postal transfer (copy).

    Note 2: If you are already enrolled in any insurance program other than those above, please report to such effect.

    8. Suspension of activities

    School/kindergarten principals may suspend activity of a student volunteer in any of the following events.

  19. His or her conduct is against the school/kindergarten's education policy or the school/kindergarten principal's instructions
  20. His or her conduct is inappropriate as a student volunteer.
  21. 9. Request for honoraria and payment

    An honorarium (corresponding to actual transportation cost) of 1,111 yen (inclusive of 111 yen of withholding income tax) per activity is paid to each student volunteer. (Each student is allowed to engage in up to 30 activities per year.) Student volunteers must fill out a Request for Payment/Request for Bank Transfer Form (designated), and submit it to the Board of Education through their host school/kindergarten when they turn in their activity termination reports.

    Honoraria are paid by bank transfer to the account designated by the student volunteer in a lump sum for each period specified below.

    1st period

    From April 1 to August 31

    2nd period

    From September 1 to December 31

    3rd period

    From January 1 to March 31

    Student volunteers are responsible for expenses associated with their volunteer activities.

    10. Office in charge and services provided

    The Extracurricular Activity Planning and Development Section, Student Affairs Division, Student Affairs Department is in charge of this program, and provides relevant information, gives advice, and deals with paperwork.

    Extracurricular Activity Planning and Development Section, Student Affairs Division, Student Affairs Department, Kyoto University:

    Yoshida Honmachi, Sakyo-ku, Kyoto 606-8501

    Telephone: 075-753-2513 or 2588

    Fax: 075-753-2512

    Reference 1: Information on the other universities' activities

    Number of participating universities (14)

    Kyoto University of Education, Otani University, Kyoto University of Foreign Studies, Kyoto Tachibana University, Kyoto Saga University of Arts, Kyoto University of Art and Design, Kyoto Sangyo University, Seian University of Art and Design, Doshisha University, Bukkyo University, Ritsumeikan University, Ryukoku University, Osaka Seikei University, and Osaka Ohtani University

    Reference 2: Status of recruitment and activities (as of March 31, 2004, the end of the first year of implementation)

  22. Status of recruitment from schools/kindergartens and the number of student volunteers
  23. School category

    Status of recruitment

    Status of activities

    Kindergarten

    7

    About 20

    3

    5

    Elementary school

    56

    About 230

    42

    166

    Junior high school

    21

    About 115

    18

    33

    Senior high school

    4

    About 15

    1

    1

    School for handicapped children

    4

    About 50

    1

    3

    Secretariat

       

    6 programs

    52

    Total

    92

    schools/ kindergartens

    About 430

    students

    65 schools/

    kindergartens

    and 6

    programs

    260

    students   

    (2) Number of student volunteers classified by type of activity

    Details of activities

    Number of student volunteers

    Assistance to class teachers, assistance in school events/club activities, etc.

    92

    Assistance in team teaching when teaching individual subjects

    32

    Assistance in skill practice such as computer operation and science experiments

    8

    Assistance to pupils/students in need of special educational support

    21

    Advice to children on their learning and playing with them after school

    55

    Assistance in the project of the Board of Education Secretariat (Hitozukuri iki-iki talk ["Human development through lively talk"])

    52

    Total

    260