Privacy policy

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In recognition of the growing importance of privacy protection in today's highly advanced information and communication environment, Kyoto University strives to comply with all applicable laws and to protect personal information on its website ( ) in accordance with its Regulations Concerning the Handling of Personal Information (hereinafter, "the Regulations") and the Privacy Policy, the latter of which is described below.

1. Collection and retention of personal information

  1. Kyoto University shall use legitimate and fair means when collecting personal information.
  2. Kyoto University shall retain personal information for administrative purposes only and within the limits of clearly defined objectives.
  3. When collecting personal information, Kyoto University shall disclose the intended use for such information and the person(s) to be in charge of managing the information obtained.

2. Use of personal information

  1. Unless required by law, Kyoto University shall not use personal information for purposes other than those for which it was collected, or pass it on to a third party.
  2. Unless required by law, Kyoto University shall not submit personal information to a third party without prior consent from the subject of that information.
  3. When submitting personal information to a third party as required by law, or outsourcing a task that involves the use of such information, Kyoto University shall assess, in advance, the privacy protection and information management capabilities of the party in question, and ensure that its handling of the entrusted information is subject to adequate supervision.

3. Management of personal information

In order to ensure the accuracy of the personal information it has obtained, and to safeguard such information against loss, destruction, falsification, or improper dissemination, Kyoto University shall have security measures in place aimed at blocking unauthorized access and avoiding computer viruses.

4. Disclosure, correction, suspension of use, and deletion of personal information

Kyoto University shall strive to ensure that those whose personal information is in its possession are aware of their rights to request the disclosure, correction, suspension of use, and deletion of that information, and to promptly respond to such requests in accordance with the Regulations.

Comments and questions about Kyoto University's handling of personal information may be directed to the Legal Affairs Division, General Affairs Department (email <830jyohokoukai[at]>, replacing [at] with @).

Requesting the disclosure of retained personal information

5. Formulation, implementation, maintenance, and updating of the Regulations and Privacy Policy

In addition to this Policy, the handling of personal information at Kyoto University is subject to the terms of the Regulations.

6. Google Analytics

Google Analytics services are employed to collect and analyze usage data for the purpose of website improvement. Google Analytics uses first-party cookies.

To learn about how Google Analytics handles personal information, please see this page .


Approved 19 March 2005
Kyoto University Public Relations Committee
Website Subcommittee

Amended 7 November 2016
Website Task Force

Amended 1 April 2017
Website Task Force