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Certificate-issuing machines are installed at 15 on-campus locations. (Refer to map below. Locations may change as needed.) Current students (enrolled since 1989 or later) can use any of these machines to obtain certificates that are authorized for issuance by their current or previous Faculties or Graduate Schools.
To learn about the types of documents available from certificate-issuing machines, contact the student affairs section (such as kyomu gakari) of the Faculty or Graduate School concerned.
Documents available from certificate-issuing machines
(The types of available documents vary by Faculty/Graduate School and the student's status)
For regular students (undergraduate and graduate)
- Student travel discount certificate (student discount coupon for JR)
- Tsugaku Shomeisho (certificate of commuter status)
- Certificate of student status (Japanese and English)
- Certificate of (expected) graduation/course completion (Japanese and English)
- Certificate of withdrawal (Japanese and English)
- Academic transcript (Japanese and English)
- Academic transcript and certificate of (expected) graduation/course completion
- Certificate of (expected) conditional withdrawal (with approval of the supervisor)
- Medical examination completion certificate
- Medical examination results
- Certificate of Enrollment of Personal Accident Insurance for Students Pursuing Education and Research (PAS) and Liability Insurance coupled with PAS (Japanese)
- MEXT Scholarship Certificate
For non-regular students (such as audit students and credited auditors)
- Certificate of student status (Japanese and English)
- Academic transcript (Japanese and English)
- Certificate of health checkup
- Health checkup results
- MEXT Scholarship Certificate
Hours
Most of the machines are in service from Monday through Friday 8:30-18:00, but some locations have different hours, so caution is advised.
All machines are out of service on the following dates: national holidays, 18 June (University Foundation Day), from Monday through Wednesday of the third week of August, from 29 December through 3 January, and the afternoon of the last weekday of March.
Please note that during August 2023 seven of these machines will be unavailable for an extended period as detailed below.
| Machine location | Out of service |
|---|---|
| Uji Campus Main Bldg, Uji Campus | Thursday 10 – Wednesday 16 August 2023 |
| Faculty of Letters Bldg, Main Campus | Monday 14 – Friday 18 August 2023 |
| Med-Pharm Collaboration Bldg, Faculty of Pharmaceutical Sciences Campus | |
| A2 Bldg, A Cluster, Katsura Campus | |
| C Cluster Office Bldg, Katsura Campus | |
| Yoshida-South Campus Bldg No 1, Yoshida-South Campus | |
| University Library, Main Campus | Monday 14 – Wednesday 16 and Friday 25 August 2022 |
Please also note that there is always a possibility of this service becoming temporarily unavailable due to maintenance or technical issues, so it is advisable to try to obtain required documents as early as possible.
Certificate-issuing machine hours
| Location | Hours | Office in charge |
|---|---|---|
| Southwest entrance hall, first floor, Faculty of Agriculture Main Bldg, North Campus | 8:30-18:00 | Student Affairs Section No 1 (dai-ichi kyomu gakari), Graduate School of Agriculture |
| First-floor hallway, South Wing, Graduate School of Science Bldg No 6, North Campus | 8:30-18:00 | Student Affairs Section (kyomu gakari), Faculty and Graduate School of Science |
| West hall, first floor, the new Faculty of Letters Bldg, Main Campus | 8:30-18:00 | Student Affairs Section No 1 (dai-ichi kyomu gakari), Graduate School of Letters |
| Entrance hall, first floor, University Library, Main Campus | 9:00-17:00 | Document Service Section (shiryo service gakari), Main Library |
| First floor, Research Bldg No 8, Main Campus | 8:30-18:00 | Graduate School of Informatics |
| First floor, Research Bldg No 10, Main Campus | 8:30-18:00 | Scholarship Section (shogaku gakari), Student Affairs Division, Education Promotion and Student Support Department |
| First floor, Yoshida-South Campus Bldg No 1, Yoshida South Campus | 8:30-18:00 (9:00-16:00 from 8 February to 7 April 2023) |
Class Preparation Office, Institute for Liberal Arts and Sciences (ILAS) |
| West entrance, First floor, Institute for Liberal Arts and Sciences (ILAS) Bldg, Yoshida South Campus | 8:30-18:00 | Student Affairs Section (kyomu gakari), Educational Planning Division, Education Promotion and Student Support Department |
| First-floor hallway, Faculty of Medicine Bldg C, Faculty of Medicine Campus | 8:30-18:00 | Educational Affairs and Student Support Office, Graduate School of Medicine (Student Affairs Section, School of Medical Science, Faculty of Medicine) |
| First floor, Med-Pharm Collaboration Bldg, Faculty of Pharmaceutical Sciences Campus | 8:30-18:00 | Student Affairs Section (kyomu gakari), Faculty of Pharmaceutical Sciences |
| Inside the main entrance, first floor, School of Human Health Sciences Bldg, Faculty of Medicine, University Hospital, West Campus | 8:30-18:00 | Educational Affairs and Student Support Office, Graduate School of Medicine (Student Affairs Section, School of Human Health Sciences, Faculty of Medicine) |
| Main entrance, third floor, E-Wing, Uji Campus Main Bldg, Uji Campus | 8:30-17:15 | Uji Campus Research Collaboration Division |
| Third-floor hallway, A2 Bldg, A Cluster, Katsura Campus | 8:30-17:30 | Graduate School Section (daigaku-in gakari), Educational Affairs Division, Graduate School of Engineering |
| Entrance hall, C Cluster Office Bldg, Katsura Campus | 8:30-17:30 | Graduate School Section (daigaku-in gakari), Educational Affairs Division, Graduate School of Engineering |
| North entrance hallway, Office Bldg, Institute for Integrated Radiation and Nuclear Science (KURNS), Kumatori | 8:30-18:00 | Administration Office, Institute for Integrated Radiation and Nuclear Science (KURNS) |
Location of certificate-issuing machines
Operation status of certificate-issuing machines (in Japanese)
How to operate a certificate-issuing machine
- Have a Student ID Card verified and enter an ECS-ID (student account) password
- Follow the audio and onscreen guidance (available in Japanese and English), and tap on the screen as instructed
Notes:
- ECS-ID passwords are to be set by students following instructions provided at a Faculty/Graduate School orientation session or a similar event, where Student ID Cards (or a personal ID card) are also issued.
Those still uncertain about the procedure after attending one of those sessions are advised to bring their Student ID Card to the South Building of the Academic Center for Computing and Media Studies (ACCMS), and ask for assistance.
For information on the ESC-ID, see:
http://www.iimc.kyoto-u.ac.jp/en/services/cert/ecs_id/use/use.html - Those who need to have an academic transcript or other documents supplied in a sealed envelope, or have questions or concerns about an issued certificate, are advised to contact the student affairs section of the Faculty or Graduate School concerned.
- In the event of a technical issue encountered during the operation of a certificate-issuing machine, please notify the office in charge as specified in the above table.