Certificate-issuing machines

Certificate-issuing machines are installed at 15 on-campus locations. (Refer to map below. Locations may change as needed.) Current students (enrolled since 1989 or later) can use any of these machines to obtain certificates that are authorized for issuance by their current or previous Faculties or Graduate Schools.

To learn about the types of documents available from certificate-issuing machines, contact the student affairs section (such as kyomu gakari) of the Faculty or Graduate School concerned.

Documents available from certificate-issuing machines
(The types of available documents vary by Faculty/Graduate School and the student's status)

For regular students (undergraduate and graduate)

  • Student travel discount certificate (student discount coupon for JR)
  • Tsugaku Shomeisho (certificate of commuter status)
  • Certificate of student status (Japanese and English)
  • Certificate of (expected) graduation/course completion (Japanese and English)
  • Certificate of withdrawal (Japanese and English)
  • Academic transcript (Japanese and English)
  • Academic transcript and certificate of (expected) graduation/course completion
  • Certificate of (expected) conditional withdrawal (with approval of the supervisor)
  • Certificate of health checkup
  • Health checkup results
  • Certificate of Enrollment of Personal Accident Insurance for Students Pursuing Education and Research (PAS) and Liability Insurance coupled with PAS (Japanese)

For non-regular students (such as audit students and credited auditors)

  • Certificate of student status (Japanese and English)
  • Academic transcript (Japanese and English)
  • Certificate of health checkup
  • Health checkup results

Hours

Most of the machines are in service Monday through Friday 8:30-18:00 (except on national holidays and 18 June, which is the University Foundation Day, and from 29 December through 3 January), but some locations have different hours, so caution is advised.

Please also note that there is a possibility of this service becoming temporarily unavailable due to maintenance or technical issues, so it is advisable to try to obtain required documents as early as possible.

Certificate-issuing machine hours

Location

Hours

Office in charge

Southwest entrance hall, first floor, Faculty of Agriculture Main Bldg, North Campus

8:30-18:00

Student Affairs Section No 1 (dai-ichi kyomu gakari), Graduate School of Agriculture

First-floor hallway, South Wing, Graduate School of Science Bldg No 6, North Campus

8:30-18:00

Student Affairs Section (kyomu gakari), Faculty and Graduate School of Science

West hall, first floor, the new Faculty of Letters Bldg, Main Campus

8:30-18:00

Student Affairs Section No 1 (dai-ichi kyomu gakari), Graduate School of Letters

Entrance hall, first floor, University Library, Main Campus

9:00-17:00

Document Service Section (shiryo service gakari), Main Library

First floor, Research Bldg No 8, Main Campus

8:30-18:00

Graduate School of Informatics

First floor, Research Bldg No 10, Main Campus

8:30-18:00

Scholarship Section (shogaku gakari), Student Affairs Division, Education Promotion and Student Support Department

First floor, Yoshida-South Campus Bldg No 1, Yoshida South Campus

8:30-18:00

Class Preparation Office, Institute for Liberal Arts and Sciences (ILAS)

West entrance, First floor, Institute for Liberal Arts and Sciences (ILAS) Bldg, Yoshida South Campus

8:30-18:00

Student Affairs Section (kyomu gakari), Educational Planning Division, Education Promotion and Student Support Department

First-floor hallway, Faculty of Medicine Bldg C, Faculty of Medicine Campus

8:30-18:00

Educational Affairs and Student Support Office, Graduate School of Medicine

(Student Affairs Section, School of Medical Science, Faculty of Medicine)

First floor, Med-Pharm Collaboration Bldg, Faculty of Pharmaceutical Sciences Campus

8:30-18:00

Student Affairs Section (kyomu gakari), Faculty of Pharmaceutical Sciences

Inside the main entrance, first floor, School of Human Health Sciences Bldg, Faculty of Medicine, University Hospital, West Campus

8:30-18:00

Educational Affairs and Student Support Office, Graduate School of Medicine

(Student Affairs Section, School of Human Health Sciences, Faculty of Medicine)

Main entrance, third floor, E-Wing, Uji Campus Main Bldg, Uji Campus

8:30-17:15

Uji Campus Research Collaboration Division

Third-floor hallway, A2 Bldg, A Cluster, Katsura Campus

8:30-17:30

Graduate School Section (daigaku-in gakari), Educational Affairs Division, Graduate School of Engineering

Entrance hall, C Cluster Office Bldg, Katsura Campus

8:30-17:30

Graduate School Section (daigaku-in gakari), Educational Affairs Division, Graduate School of Engineering

North entrance hallway, Office Bldg, Institute for Integrated Radiation and Nuclear Science (KURNS), Kumatori

8:30-18:00

Administration Office, Institute for Integrated Radiation and Nuclear Science (KURNS)

Location of certificate-issuing machines

How to operate a certificate-issuing machine

  1. Have a Student ID Card verified and enter an ECS-ID (student account) password
  2. Follow the audio and onscreen guidance (available in Japanese and English), and tap on the screen as instructed

Notes:

  • ECS-ID passwords are to be set by students following instructions provided at a Faculty/Graduate School orientation session or a similar event, where Student ID Cards (or a personal ID card) are also issued.
    Those still uncertain about the procedure after attending one of those sessions are advised to bring their Student ID Card to the South Building of the Academic Center for Computing and Media Studies (ACCMS), and ask for assistance.
    For information on the ESC-ID, see:
    http://www.iimc.kyoto-u.ac.jp/en/services/cert/ecs_id/use/use.html
  • Those who need to have an academic transcript or other documents supplied in a sealed envelope, or have questions or concerns about an issued certificate, are advised to contact the student affairs section of the Faculty or Graduate School concerned.
  • In the event of a technical issue encountered during the operation of a certificate-issuing machine, please notify the office in charge as specified in the above table.