In order to receive a monthly scholarship, students need to sign the International Students Enrollment Ledger at the designated university offices (see below) once a month during the periods specified. Payment can only be made to those whose signatures are confirmed by the International Student Division. Please note that students who are outside the country for an entire month will not be paid for that period.
Monthly stipend recipients intending to temporarily leave Japan are required to follow specific procedures, as outlined below in Temporary departure from Japan.
The latest scholarship signing/payment schedule is provided in the table below.
Signatures must be written by the recipients themselves, and may not be substituted with seal imprints. Any scholarship received following an incorrect procedure must be returned to the provider.
Recipients of the Japanese Government and Honors Scholarships are required to have 'student' status of residence. They must have obtained this status by the date of the first scholarship payment and maintain it throughout the payment period. Recipients whose resident status has changed to anything other than 'student' will lose eligibility for the scholarship and be required to follow a specific procedure to have the payments terminated. Any amount received after losing eligibility must be returned to the provider.
Signing and payment schedule for April 2026 – March 2027
| 1st signing period | 1st payment day | 2nd signing period | 2nd payment day | |
|---|---|---|---|---|
| April 2026* | 1-10 Apr | 27 Apr | 13-30 Apr | 20 May |
| May 2026* | 1-12 May | 27 May | 13-29 May | 15 Jun |
| June 2026 | 1-5 Jun | 22 Jun | 8-30 Jun | 15 Jul |
| July 2026 | 1-7 Jul | 23 Jul | 8-31 Jul | 18 Aug |
| August 2026 | 3-6 Aug | 25 Aug | 7-31 Aug | 11 Sep |
| September 2026 | 1-3 Sep | 17 Sep | 4-30 Sep | 16 Oct |
| October 2026 | 1-13 Oct | 28 Oct | 14-30 Oct | 17 Nov |
| November 2026 | 2-9 Nov | 25 Nov | 10-30 Nov | 14 Dec |
| December 2026 | 1-4 Dec | 21 Dec | 7-28 Dec | 19 Jan |
| January 2027 | 4-8 Jan | 26 Jan | 12-29 Jan | 16 Feb |
| February 2027 | 1-5 Feb | 24 Feb | 8-26 Feb | 11 Mar |
| March 2027 | 1-3 Mar | 17 Mar | 4-31 Mar | 15 Apr |
The schedule for April 2027 onward will be posted in late March 2027.
*
In April and May, Honors Scholarship students must sign the ledger at the administrative office of their faculty/graduate school instead of at the above offices, where the procedure for those students does not begin until June.
Designated office locations and hours
Note: The office for signing a ledger varies depending on the scholarship recipient's campus of study.
For example, students studying on the Yoshida Campus must sign the ledger at the International Student Support Section of the International Student Division (ISD), located on the Yoshida-South Campus. They are not allowed to sign the ledger at either the Uji or Katsura Campus office.
If there has been or will be a change in your campus of study during your scholarship period, you must notify your faculty/graduate school office immediately.
For those on the Yoshida, Yoshida North, Yoshida-South, and Faculty of Medicine Campuses
Office
International Student Support Section, International Student Division (ISD)
Location
Yoshida International House, basement, Yoshida-South Campus
Open hours
- Class days (from 1 April 2026 to 5 August 2026 and from 1 October 2026 to 5 February 2027)
9:00–17:00 Monday–Friday (except on national holidays and the University Foundation Day** and during the New Year's break**) - Other days
9:00–12:00 and 13:00–17:00 Monday–Friday (except on national holidays and summer holidays**)
For those on the Uji Campus
Office
Research Collaboration Division, Uji Campus Administration Office
Location
Uji Campus Main Bldg E, second floor, Uji Campus
Open hours*
9:00–12:00 and 13:00–17:00 Monday–Friday
(Please note: The office will be closed on national holidays, the University Foundation Day**, summer holidays**, and during the New Year's break**.)
For those on the Katsura Campus
Office
International Student Section, Educational Affairs Division, Katsura Campus (Graduate School of Engineering) Administration Office
Location
Katsura Campus Administration Bldg, ground floor, B Cluster, Katsura Campus
Open hours*
- Class days (from1 April 2026 to 5 August 2026 and from 1 October 2026 to 5 February 2027)
9:00–17:00 Monday–Friday (except on national holidays and the University Foundation Day** and during the New Year's break**) - Other days
9:00–12:00 and 13:00–17:00 Monday–Friday (except on national holidays and summer holidays**)
*
Hours are subject to change. Please contact the office in charge of your campus for accurate and up-to-date information.
**
University Foundation Day: 18 June
Summer holidays: 10–14 August in 2026
New Year's break: 29 December – 3 January
Temporary departure from Japan
As noted above, signing the enrollment ledger during the specified period is required in order to receive a monthly stipend. Accordingly, students intending to temporarily leave Japan are advised to consider the signing schedule and other important dates when making travel plans. The following are required procedures prior to traveling:
- Obtain permission from the academic advisor
- Report to the faculty/graduate school office and submit required documents
- Report to the International Student Division by emailing:
intlstudent*mail2.adm.kyoto-u.ac.jp (replace * with @)