Admissions guide for graduates of overseas universities

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About the Admissions Assistance Office (AAO)

AAO is tasked with facilitating the postgraduate application process for graduates of universities outside of Japan. Its responsibilities include preliminary screening followed by notification to applicants, depending on which they may then proceed to apply for a graduate program.

Pre-application review

Those who have graduated or expect to graduate from non-Japanese universities may apply to study at KyotoU graduate schools as regular or research students. The application process for each graduate school differs, and may or may not include a preliminary AAO review (the "AAO process").

Note: Kyoto University may contact relevant test organizations to inquire about the test results submitted by applicants as part of the AAO process.

Who must apply through AAO?

Candidates for the AAO process are those who have graduated or expect to graduate from universities outside of Japan.

Prospective applicants are advised to visit the website of the graduate school/institute of their choice for application guidelines, and to learn about requirements regarding the AAO process. Please refer to the following for details:

AAO Online Application System redesigned

The AAO Online Application System was revamped on 30 August 2021. There has been no change to the information submitted, and those with accounts should be able to log into the system using the same email address and password as before.

For MEXT Research Student Scholarship applicants who have passed the 'first screening' by a Japanese embassy or consulate

See the link below to learn how to request a Letter of Provisional Acceptance from Kyoto University.
Japanese Government (MEXT) Scholarship

Financial aid

Tuition exemption for CSC doctoral students to be suspended as of October 2022 admission

Kyoto University has decided to suspend its "Tuition Exemption to the China Scholarship Council of Kyoto University" program1 beginning with October 2022 admission except at the Graduate School of Engineering2.

This change does not affect those already accepted to or enrolled in the program.

Kyoto University began this program in 2013 to support doctoral students on scholarships provided by the China Scholarship Council (CSC) under the Chinese Government Graduate Student Overseas Study Program.
Please refer to China Scholarship Council "国家建設高水平大学公派研究生項目" on the Graduate School's Entrance Examinations webpage.


Special research students (non-degree course)

Among the CSC scholarship recipients, "special research students (non-degree course)", who study as non-regular students in Japan without seeking a degree, are not eligible for the tuition exemption mentioned above.

To gain admission as a special research student, applicants must follow the steps described below.

  1. First confirm whether or not there is an academic exchange agreement between the home university and Kyoto University (university-level partnership), or between the home graduate school and the KyotoU graduate school (department-level partnership). These are agreements under which exchange students can study at KyotoU without paying additional fees. Lists of such universities and graduate schools are available via:
  2. After confirming that an academic exchange agreement exists, contact the relevant office at the home institution to learn how to apply to Kyoto University (with tuition exemption). Obtain a university recommendation and complete other necessary procedures. One of the final steps is requesting a letter of provisional acceptance from Kyoto University, which requires contacting the University's student exchange division through the relevant office at the home institution.

Students from institutions that are not official exchange partners may be accepted to study at the University as "research students" ineligible for tuition exemption. Applicants for such enrollment are required to first contact a prospective academic adviser at Kyoto University to inquire about the possibility of admission. See the following for details:
Research Students


International Education and Student Mobility Division (IESMD), Kyoto University
Email: intlstudent* (replace * with @)

  • Inquiries must be made in either Japanese or English.
  • IESMD does not respond to questions about application results.
  • The email subject line must include the following:
    [CSC-Question] sender's name, KyotoU graduate school/institute concerned, and the sender's home university

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