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MEXT Emergency Student Support Handout for Continuing Studies (Second Round of Applications)

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Please note: JASSO scholarship students (whose JASSO scholarships were paid on 10 December 2021) who received the emergency support without submitting an application and students who were selected as applicants in the previous round (which began at Kyoto University on 28 December 2021) are not eligible to apply for the program again.

The Ministry of Education, Culture, Sports, Science and Technology of Japan (MEXT) is implementing a second round of application for the Emergency Student Support Handout for Continuing Studies. The program provides financial assistance to students who face difficulty continuing their studies due to a significant decrease in their household income or income from part-time work due to the spread of the novel coronavirus. Kyoto University is accepting applications for the program as detailed below.

1. Eligibility

Full-time undergraduate and graduate students (including international students) who face difficulty continuing their studies due to a significant decrease in their household income or income from part-time work due to the spread of the novel coronavirus.

For further details, please see "5. Handout Recipient Requirements (Criteria)" on page 4 of the "Emergency Student Support Handout for Continuing Studies: Application Guide (for Students)".

Please note: JASSO scholarship students (whose JASSO scholarships were paid on 10 December 2021) who received the emergency support without submitting an application and students who were selected as applicants in the previous round (which began at Kyoto University on 28 December 2021) are not eligible to apply for the program again.

2. Amount of support

JPY 100,000

3. Application method and required documents

Applicants are required to complete the following two procedures to apply for the emergency support:

(1) Online registration (through the Questionnaire System)

(2) Submission of the required documents

(1) Online registration (through the Questionnaire System)

Log in to the Common Portal for All Students (https://student.iimc.kyoto-u.ac.jp/). Select "Questionnaire System" -> "General Questionnaire System" -> "Respond to Survey" -> "MEXT Emergency Student Support Online Registration". Enter the required information in the online registration form.

Please note that online registration will be closed at 17:00 (Japan time) on Tuesday 15 February 2022.

(2) Submission of the required documents

For details of how to apply and how to complete the forms, please see the Application Guide and sample application forms listed in the "Reference materials" below. Please be sure to complete the forms correctly without any errors or omissions, and submit all necessary documents.

The forms are also available on the MEXT website. However, please be sure to use the forms provided on the Kyoto University website.

Reference materials

Documents to be submitted

Required documents to be submitted by all applicants

Copies of the pages of your bank passbook that include your name and the account number, etc (the account code and account number, etc, in the case of a Japan Post Bank account), for the bank account to which the emergency support fund will be paid. (Note: if you are currently receiving a JASSO scholarship and wish to receive the emergency support fund through the same bank account as the scholarship, you do not need to submit the bank passbook copies.)

Documents to be submitted only if applicable

Note: Although MEXT's Application Guide describes some documents as being required "if available to submit", all of the documents are required for the eligibility screening by Kyoto University. Please therefore submit all of the required documents (unless there is an unavoidable reason).

Notes regarding required documents:

  • Please submit copies of the pages of your bank passbook, as evidence of item "2) You have lost a significant amount (50% or more compared to the months prior to the coronavirus) of part-time income due to the coronavirus, and the situation has not been improved in this year". Please enter the "month of decrease (50% or more)" in the relevant places in the copies. For further details, please see the item "Documents proving that your part-time income has been affected by the coronavirus and you are in one of the situations 1) to 3)" in section "3. Documentation providing you meet the handout criteria" on page 6 of MEXT's Application guide.
  • If you submit copies of your bank passbook as evidence of your part-time income or the amount of financial support received, please indicate the relevant parts with a highlight pen, etc.

4. Application period and method of submission

Online registration period

From Tuesday 8 February 2022 start 8:30 (Japan time) to Tuesday 15 February 2022 close 17:00 (Japan time)

Document submission period

From Tuesday 8 February 2022, 17:00 (Japan time) to Tuesday 15 February 2022

(The application materials must arrive no later than 17:00 [Japan time] on Tuesday 15 February 2022)

Method of submission

In order to prevent the spread of the new coronavirus, please submit your documents by post.

Send the documents to:

Scholarship Section, Student Affairs Division, Education Promotion and Student Support Department
Address: Honmachi Yoshida Sakyo-ku, Kyoto, 606-8501

Notes:

  • Please be sure to send them by registered mail or other means of recorded delivery, such as Japan Post LetterPack Light (JPY 370). If using the LetterPack Light, please write "Application for Emergency Student Support Handout Enclosed" in the "Contents Description" column on the LetterPack Light envelope.
  • If you are currently studying abroad and have difficulty sending your application by post, please contact us using the email address given in (6. Contact).

5. Points to note

  • The amount of funding to provide support under this program is limited for each university. Therefore, some applicants may not be selected to receive support through the program.
  • The criteria described in "5. Handout Recipient Requirements (Criteria)" of the MEXT Application Guide, such as the ratios of decrease in household income or income from part-time work, are provided as a general guide only. Even if the ratio of decrease is slightly less than described in the criteria, you may still be able to apply for the program. Please try to prepare the necessary documents to support your eligibility and apply for the program.
  • If your application is not selected for the program, the University will notify you directly.
  • If your application is selected for the program, the cash will be transferred to your bank account, and the University will not notify of the result directly.
  • If any false information is found in your application, you may be required to refund the funds. Please be sure to prepare all necessary documents to support your eligibility, and complete the application and other forms correctly without any errors or omissions.

6. Contact

Scholarship Section, Student Affairs Division, Education Promotion and Student Support

Email: kinkyu-kyufu2021*mail2.adm.kyoto-u.ac.jp (replace * with @.)

  • Please make inquires by email, not by telephone.
  • Bring the documents to the Scholarship Section Counter, Student Affairs Division, Education Promotion and Student Support Department, located on the 1st floor of Research Building No 10. Please confirm the location on the Main Campus Map. Research Building No 10 is marked with the number "60".
    Main Campus Map
    The office is open from 9:00 to 17:00 on weekdays.

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