News- Current Students & Staff

07 Jul 2020
  • Current Students & Staff

Kyoto University Emergency Benefit-Type Scholarship Application Guidelines

UPDATE (7 July 2020): FAQs in "8. Contact" replaced
UPDATE (6 July 2020): Item 5 added to "4. Documents to be submitted"; a link to FAQs added to "8. Contact"

This scholarship is intended to support students who are facing financial difficulties caused by a significant decline in their household income or income from part-time work due to the spread of the novel coronavirus, and ensure that they will not be forced to give up their studies due to the financial difficulties.

1. Scholarship amount and period

  • Scholarship amount: JPY 120,000 for the year (for both undergraduate and graduate students)
  • Scholarship period: One year (FY2020 only)

The scholarship will be paid in lump sum to the bank account specified by the recipient.

2. Number of awards

Approximately 830

3. Eligibility

Full-time undergraduate or graduate students (including international students) enrolled at the University who have achieved a high academic performance and who satisfy either one of the following conditions. (Please see Note 1 below for specific criteria regarding high academic performance.)

  1. Those who have experienced a significant decrease in their household income after 1 January 2020, due to the dismissal, unemployment, or bankruptcy of the person who supports them financially (and that person is receiving unemployment insurance benefits or public financial support related to the novel coronavirus, such as a special loan or deferral of national tax payments, etc.) (Please see Note 2 below for examples of public support programs.)
  2. Those whom, after 1 January 2020, all of the following conditions (1), (2), and (3) apply due to the spread of the novel coronavirus.
(1)
Those who do not receive a large amount of money as living expenses and tuition fees from the person who supports them financially. ("A large amount of money" is defined as JPY 1.5 million or more per year, including tuition fees.)
(2)
Those who face a significant decrease in income from part-time work. ("A significant decrease" is defined as a decrease of 50% or more compared to their income before the spread of the novel coronavirus.)
(3)
Those for whom a major portion of their living expenses and tuition fees is provided by income from part-time work. ("A major portion" is defined as approximately 50% or more of the person's living expenses.)

Persons to whom any of the following conditions apply are not eligible for the scholarship.

  • Your enrollment period exceeds the regular term of study at your faculty or graduate school.
  • You are receiving a scholarship of JPY 100,000 per month (or JPY 1.2 million per year) or more from another educational program, private program, or foundation.
  • You are receiving a research fellowship for young scientists (DC1 or DC2) from the Japan Society for the Promotion of Science (JSPS).
  • You are an international Japanese Government (MEXT) Scholarship student.
  • You are receiving a scholarship from another private program or foundation that does not allow recipients to receive any other scholarships.
  • You are taking a leave of absence (excluding the case that you will re-enroll at the University during the period July 2020 to March 2021).
  • You have been, or are currently, subject to disciplinary measures in accordance with Article 32, Paragraph 1 of the Kyoto University General Regulations (including cases in which the provisions of Article 53 and Article 53–15 apply mutatis mutandis) at the time of your application or during the six months prior to the beginning of the semester. If you become subject to a disciplinary punishment after submitting your application, your eligibility will become invalid.

Note 1: Criteria regarding high academic performance

Category

Criteria

1st year undergraduate students

Having passed the entrance examination.

Undergraduate students in their 2nd year or above

Having obtained the standard number of credits required by the faculty or more, and having more "Excellent", "Very Good", and "Good" graded credits than "Fair" graded credits. Or having obtained the standard number of credits required by the faculty or more, and having more A+, A, and B graded credits than C and D graded credits.

Graduate students

Having passed the entrance examination in the case of newly enrolled students (including students advancing to a doctoral program from a master's or professional degree program). In the case of currently enrolled graduate students, the evaluation will be made based on the department's evaluation of the number of credits they have earned, as well as the dean's evaluation of their performance based on their research progress.

Note 2: Examples of public support programs for persons facing a significant decrease in household income due to the novel coronavirus

Program name

Provided by

Remarks

  • COVID-19 Special Loan
  • COVID-19 Managerial Improvement Fund Loan

Japan Finance Corporation

For businesses

  • Environmental Health Industry-Specific COVID-19 Special Loan
  • Environmental Health Industry-Specific COVID-19 Managerial Improvement Fund Loan
  • Special Loan for Measures Against Severe Environmental Hygiene Effects Caused by the Novel Coronavirus

Japan Finance Corporation

For businesses

  • Crisis Response Loans

Shoko Chukin Bank

Japan Finance Corporation

For businesses

  • Safety Net Guarantee No. 4
  • Safety Net Guarantee No. 5
  • Crisis-Related Guarantee

Japan Federation of Credit Guarantee Corporations

For businesses

  • Special emergency loans for stabilizing the management of small and medium businesses

Organization for Small & Medium Enterprises and Regional Innovation, Japan

For businesses

  • Subsidy for guardians affected by school closures due to COVID-19 (for individuals)

Prefectural labor departments

 
  • Emergency Petty Cash Fund
  • Comprehensive Support Fund (for Living Costs)

Japan National Council of Social Welfare

 
  • Payment deferral of premiums for Employees' Pension Insurance and Labor Insurance

Ministry of Health, Labour and Welfare

Japan Pension Service

For businesses

  • Payment deferral of premiums for National Health Insurance, the Medical Care System for the Elderly Aged 75 or Over, and Nursing-Care Insurance

Local governments

 
  • Payment deferral of national and local taxes

National Tax Agency

Local governments

 

4. Documents to be submitted

  1. If you are applying for the scholarship for the reasons described in item 1 or 2 in section "3. Eligibility", you are required to submit the following documents to verify your circumstances:
    • Confirmation of the Amount of Financial Support Received (PDF/sample)
      (Even if you do not receive any financial support, you must submit this form, entering the information to that effect.)
    • Copies of the pages of your bank passbook that show the amount of income you receive from part-time work, copies of salary statements, or Certificate of Salary Payment (PDF/sample) (in the case that you are paid in cash or if you no longer have your salary statements)
  2. If you are applying for the scholarship for the reasons described in item 1 in section "3. Eligibility", you are required to submit one of the following documents to verify your circumstances:
    • A copy of a document verifying that the person who supports you financially is receiving unemployment benefits (such as a certificate of eligibility for unemployment benefits or an end of employment notification).
    • A copy of a document verifying that the person who supports you financially is receiving (or has applied for) public support due to a sudden decrease of household income caused by the novel coronavirus (such as a COVID-19 Special Loan award notification or a notice of tax payment deferral).
  3. Attachment 4-1: Bank Transfer Request Form (for individuals) (EXCEL)
    • You must submit copies of the pages of your bank passbook that include your name, the account number, and sort code of the account to which the scholarship will be paid.
  4. Kyoto University Emergency Benefit-Type Scholarship Check Sheet for Documents Submitted (WORD/PDF)
  5. (Added 6 July) If your enrollment period exceeds the regular term of study at your faculty or graduate school, but you are applying for the scholarship as an exceptional case as you satisfy the requirements for admission fee exemption (or deferment) or tuition fee exemption, then you must also submit the following:
    • Reasons for Staying at University Beyond Minimum Years (MS Word or PDF)
    • Reasons for Staying at University Beyond Minimum Years (Supervisor's comments on the statement) (MS Word or PDF)

    Note: Students who have already submitted the above documents in order to apply for an admission fee exemption (or deferment) or a tuition fee exemption in 2020 do not need to submit the documents again. (Please see "How to apply for admission fee exemption (deferment)/tuition exemption" [PDF] for more details.)

    5. Application period and method of submission

    Applicants are required to follow the following two procedures:

    1. Online registration (via the Survey System)
    2. Submission of application documents

    (1) Application period

    1. Online registration via the Survey System

    Tue 30 June  – Mon 13 July 2020, 17:00 (Japan time)

    Note: If you do not enter the required information on the Survey System by the above deadline, your application will be void and the University will not accept your application documents.

    1. Submission of documents

    Tue 30 June – Wed 15 July 2020, 17:00 (Japan time)

    (2) Method of submission

    1. Online registration (via the Survey System)

    • Complete the "Form 1: Application for the Kyoto University Emergency Benefit-Type Scholarship" first, and then enter the required information on the Survey System based on the information that you entered in the form.
      • Form 1: Application for the Kyoto University Emergency Benefit-Type Scholarship (PDF/sample)
    • Access the common portal for students: https://student.iimc.kyoto-u.ac.jp. Log in to the portal > Questionnaire System > General questionnaire System > Answer the questionnaire > "Kyoto University Emergency Benefit-Type Scholarship: Online Registration" and enter the required information into the system.
    • Please note that online registration will close at 17:00 on Monday 13 July 2020 (Japan time).

    2. Submission of application documents

    Please submit the necessary documents by post or by bringing them to the application counter in person. If there are errors or omissions in your documents, they will not be accepted.

    A. Submitting by post

    Send all required documents to:

    Scholarship Section, Student Affairs Division, Education Promotion and Student Support Department, Kyoto University 

    Address: Yoshida-honmachi, Sakyo-ku, Kyoto 606-8501

    Note: Please be sure to send the documents by registered mail or other means of recorded delivery, such as Japan Post LetterPack Light (from JPY 370). If using LetterPack Light, please write "Application for the Kyoto University Emergency Benefit-Type Scholarship Enclosed" in the "Contents Description" column on the LetterPack Light envelope.

    B. Bringing the documents to the application counter in person

    Bring all required documents to:

    Scholarship Section Counter, Student Affairs Division, Education Promotion and Student Support Department, located on the 1st floor of Research Building No 10 (please confirm the location on the Main Campus Map [link below]. Research Building No 10 is indicated with the number "60").

    https://www.kyoto-u.ac.jp/en/access/main-campus-map.html

    Please note: If it is difficult to submit the application documents by either of the above methods (for example, if you are currently studying abroad), please consult with the Scholarship Section of the Student Affairs Division via email at the contact address below (see "8. Contact").

    6. Selection of successful applicants and payment of funds

    Successful applicants will be selected based on their financial situations. The scholarship payment will be made in the mid-August (tentative). The funds will be transferred in a single payment to the bank account specified by the applicant.

    7. Other matters

    1. The criteria specified in conditions (1), (2), and (3) in item 2 of section "3. Eligibility" are provided as a general guide only. Even if your current circumstances are slightly less or more severe than the figures provided, you may still be able to apply for the scholarship.
    2. You can receive this scholarship even if you are already receiving another scholarship, unless the scholarship you are receiving does not allow its recipients to receive any other scholarships.
    3. Personal information provided in the application materials and other documents shall be used only for the purpose of administrating this scholarship. Applicants' personal information shall never be disclosed or used for any other purposes. The University may, however, use the personal information to analyze students' learning circumstances while keeping the information confidential.
    4. In the event of any change to your registered information due to taking a leave of absence or withdrawing from the University, please inform the section in charge, specified in section "8. Contact".
    5. In the following cases, you will not be eligible for this scholarship:
      • If you have been, or are currently, subject to disciplinary measures in accordance with Article 32, Paragraph 1 of the Kyoto University General Regulations (including cases in which the provisions of Article 53 and Article 53–15 apply mutatis mutandis).
      • If you are deemed not to be an appropriate recipient of the scholarship for other reasons.
    6. If it is found that you have provided false information in the application or that you are violating the rules described in the application guidelines, you may be asked to refund all or part of the scholarship.

    8. Contact

    (Updated 7 July) Please read the following FAQs before making inquiries:

    • FAQs (as of 7 July 2020) (PDF)

    Scholarship Section, Student Affairs Division, Education Promotion and Student Support Department (located on the 1st floor of Research Building No 10)
    Email: kinkyu-shogakukin*mail2.adm.kyoto-u.ac.jp (replace * with @)

    Note: Please make inquiries by email, not by telephone.