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    Global KyotoU

    International risk & crisis management at Kyoto University


Kyoto University fosters international mobility of its members in the search for advancements in the arts and sciences around the globe. This has always been a driving force of the University in its efforts to stay original, innovative and engaging.

Every year, representatives, professors, researchers and students go abroad to find inspiration, to boost collaboration, and to challenge and develop new avenues of thought and creativity. The University brings the best of itself to the world; encouraging and supporting international mobility, but also providing a framework that ensures their safety whereever they are.

As a pioneer in Japan in the area of international education and research, the University is currently developing a comprehensive scheme to boost the security of its members, which consists of:

Policy on risk prevention & crisis management

At the base of the policy, internal regulations on risk management state that:

  1. Safety of students, faculty and staff is the University’s highest priority.
  2. Measures for risk prevention shall be emphasized.
  3. The University shall maintain an efficient crisis management scheme to ensure prompt and informed actions to mitigate damage and promote quick recovery.

These regulations also determine a) the responsibility of the constituents of the University, b) assessment of the level of a crisis, and c) how to manage and recover from the effects of the crisis.

Risk & crisis management framework for international activities

Supporting the above-mentioned regulations and aiming to provide quick and effective solutions in crises, the University continues to develop and expand the following mechanisms for international activities:

  • Emergency response plans
  • Safety confirmation system online
  • Close cooperation with risk management companies
  • Support offered by the University’s Overseas Offices
  • Encouraging the use of pertinent insurances for students, faculty and staff
  • Safety training for international students in Japan
  • Safety training for students, faculty and staff traveling abroad

Safety information and tips for travelers abroad


Safety tips: before and when traveling abroad

  • Make yourself familiar with the destination and local information
  • Make sure you know all entry/exit requirements such as visas, laws, safety information, customs, medical care etc., by visiting:
    - Ministry of Foreign Affairs of Japan: Overseas safety homepage (in Japanese)
    - International safety information provided by governmental organizations other than Japan, e.g., the USA and the UK
    - Ministry of Health, Labor and Welfare of Japan: Health information for travelers abroad (in Japanese)
    - Websites of embassy or consulate of your destination
  • Make sure you get first-hand information on your destination from your partner researchers/institutions and/or Kyoto University’s Overseas Offices and facilities
  • Make sure you have read all required documentation provided by the University for International travel, and submitted all required documentation
  • Make sure you have enrolled in necessary safety mechanisms. E.g., Tabi Reji (in Japanese)
  • Make sure to buy and register for a pertinent international travel insurance 

Enhancing preparedness for crises or emergencies when abroad

When traveling abroad, the University strongly encourages its members to make themselves prepared for potential crises as follows:

  • Make a list of emergency contacts, written either in the local language of the destination or in English, and keep it handy
  • Keep the contact information of the nearest embassy of the pertinent country at hand
  • Get familiar with local laws, customs, medical care, local news and how to get access to the Internet
  • Prepare emergency kit - including passport, cash, insurance card, medications (if necessary), supplies of food and water, etc. -
  • Stay in contact with Kyoto University       

Addressing crises or emergencies when abroad

If you face an emergency or a crisis:

  • Think of possible solutions or an exit strategy
  • Contact relevant people / organizations / Kyoto University and ask for assistance
  • Get safety information from local acquaintances, television, radio, Internet and other sources
  • Get in touch with your family, local acquaintances, local officials and the pertinent embassy