(Second round of applications) MEXT Emergency Student Support Handout for Continuing Studies

The Ministry of Education, Culture, Sports, Science and Technology of Japan (MEXT) has announced that it is now accepting the second round of applications for the MEXT Emergency Student Support Handout for Continuing Studies.

The program, which was recently announced on the Kyoto University website, provides financial assistance to students who face difficulty continuing their studies due to a significant decrease in their household income or income from part-time work due to the spread of the novel coronavirus.

Kyoto University is now accepting applications for the second round of the program. If you wish to apply for the program, please complete the online registration and submit necessary documents.

(Please note: the application period for the first round of applications has now closed, and the University has already recommended the successful applicants to the Japan Student Services Organization [JASSO].)

The second round of applications is open to students who were unable to submit their applications by the deadline for the first round.

Please note that those who applied for the first round but were not selected will be automatically entered as applicants for the second round of the program without submitting their applications again.

Kyoto University is accepting applications for the program as detailed below.

1. Eligibility

Full-time undergraduate and graduate students (including international students) who face difficulty continuing their studies due to a significant decrease in their household income or income from part-time work due to the spread of the novel coronavirus.

For further details, please see "5. Handout Recipient Requirements (Criteria)" on page 5 of the "Emergency Student Support Handout for Continuing Studies: Application Guide (for Students)".

(The Application Guide is listed in section "3. Application method and required documents" below.)

Please note the following:

2. Amount of support

• JPY 200,000 for students from low-income households that are exempt from residence tax
• JPY 100,000 for other students

3. Application method and required documents

Persons who wish to newly apply for the program must (1) complete the online registration (through the Survey System) and (2) submit the necessary documents.

(1) Complete the online registration

• Log in to the Common Portal for All students ( https://student.iimc.kyoto-u.ac.jp/ ) > Survey System > General Survey > Response to Survey > Online registration for the MEXT Emergency Student Support Handout for Continuing Studies
• Enter the required information on the registration form.
• Please note that the online registration will be closed at 17:00 (Japan time) on Thursday 16 July.

(2) Submit the necessary documents

• Please see the Application Guide and samples of forms listed in the "Reference materials" section below for details of how to complete the forms. Please be sure to complete the forms correctly without any errors or omissions, and submit all necessary documents.
• Although application forms are also available from the MEXT website, please be sure to use the forms provided on the Kyoto University website.

Documents to be submitted

• Form 1: Application for Emergency Student Support Handout (MS Word)
• Form 1: Application for Emergency Student Support Handout (PDF)
• Form 2: Oath Concerning Requirements to Receive the Emergency Student Support Handout (PDF)
• Form for Confirmation of Household Income Status (MS Word)
• Form for Confirmation of Household Income Status (PDF)
• Documents verifying the information entered in the application materials, including Forms 1 and 2.

Note: Although MEXT's Application Guide describes some documents as being required "if available to submit", all of the documents are required for the eligibility screening by Kyoto University. Please therefore submit all of the required documents (unless there is an unavoidable reason).

Reference materials

• Emergency Student Support Handout for Continuing Studies: Application Guide (for Students) (PDF)
• Sample of Form 1: Application for Emergency Student Support Handout (PDF)
• Sample of Form 2: Oath Concerning Requirements to Receive the Emergency Student Support Handout (PDF)
• Sample of the Form for Confirmation of Household Income Status (PDF)

4. Application period and method of submission

Application period

Monday 6 July – Friday 17 July 2020, 17:00

(The application materials must arrive no later than 17:00 [Japan time] on Friday 17 July 2020.)

Note: The application counter's operating hours are from 9:00 to 17:00 on weekdays.

Method of submission

Please submit the application forms and other required documents by post or by bringing them in person to the application counter. Please note that the University does not accept applications via LINE.

(1) By post

Send the documents to:
Scholarship Section, Student Affairs Division, Education Promotion and Student Support Department
Address: Yoshida-honmachi, Sakyo-ku, Kyoto 606-8501

Note: Please be sure to send them by registered mail or other means of recorded delivery, such as Japan Post LetterPack Light (from JPY 370). If using the LetterPack Light, please write "Application for Emergency Student Support Handout Enclosed" in the "Contents Description" column on the LetterPack Light envelope.

(2) Bringing to the application counter in person

Bring the documents to:
Scholarship Section Counter, Student Affairs Division, Education Promotion and Student Support Department , located on the 1st floor of Research Building No 10
(Please confirm the location on the Main Campus Map . Research Building No 10 is marked with the number "60".)

Please note: if it is difficult to submit the application documents by either of the above methods (if, for example, you are currently studying abroad), please consult with the contact below via email (see 6. Contact ).

5. Points to note

• Although, in section "5. Handout Recipient Requirements (Criteria)" of its Application Guide , MEXT specifies the following requirements for international students: "(1) You are a student with excellent grades. Specifically, your average grades for the previous school year must be 2.30 or higher, and (2) Your monthly attendance is at least 80%", Kyoto University does not require international students to satisfy these requirements.
• The amount of funding to provide support under this program is limited for each university. Therefore, some applicants may not be selected to receive support through the program.
• The criteria described in "5. Handout Recipient Requirements (Criteria)" of the MEXT Application Guide , such as the ratios of decrease in household income or income from part-time work, are provided as a general guide only. Even if the ratio of decrease is slightly less than described in the criteria, you may still be able to apply for the program. Please try to prepare the necessary documents to support your eligibility and apply for the program.
• If your application is not selected for the program, the University will notify you directly.
• If your application is selected for the program, the cash will be transferred to your bank account, and the University will not notify of the result directly.
• If any false information is found in your application, you may be required to refund the funds. Please be sure to prepare all necessary documents to support your eligibility, and complete the application and other forms correctly without any errors or omissions.

6. Contact

Scholarship Section, Student Affairs Division, Education Promotion and Student Support Department (located on the 1st floor of Research Building No 10)

Email: kinkyu-kyufu*mail2.adm.kyoto-u.ac.jp (replace * with @)

Note: Please make inquiries by email, not by telephone. Please be sure to include your student ID number and name in your email, otherwise you will not receive a response.