Quick Reference for Procedures

Only those who have "College Student" status of residence are eligible to receive the services for international students.

* NHI … National Health Insurance
* IIMC … Institute for Information Management and Communication
* FSD. … Foreign Student Division
* KCIF … Kyoto City International Foundation
* MEXT Sch. … Japanese Government (Monbukagakusho: MEXT) Scholarship
* TA & RA … Teaching Assistant & Research Assistant

Pre-entrance

Contents	Office Concerned	Note
Application for Kyoto Univ. International Houses	Faculty/Grad. School	Jan. & Jul. Less than 1 yr. since entry to Japan

Immediately after Entrance to Kyoto University

Contents	Office Concerned	Note
Confirmation of Status of Residence
Alien Registration (Foreign Resident Registration)	City/Ward Office
National Health Insurance (NHI)	City/Ward Office
Orientation by Faculty/Graduate School	Faculty/Grad. School	Not always offered. Please check with relevant office
Academic Advising	Academic Advisors
Student ID	Faculty/Grad. School
Health Checkup	Faculty/Grad. School
Library Card	Main Library	Not necessary for regular students
Applying for Kyoto University E-mail Account	IIMC	Optional
Tuition Payment		Payment slip given in mid-Apr. & mid-Oct.
Jpn. Language Class Registration at Int'l Ctr.	FSD	Apr. & Oct. Optional
Kyoto City Subsidy for NHI Fee by KCIF	Faculty/Grad. School	Oct. Kyoto City residents only.
Personal Accident Insurance for Students Pursuing Ed. & Rsch.	Student Scholarship and Welfare Division of Student Affairs Department	Compulsory in principal
Applying Kyoto University Co-op Membership	Co-op	Optional
Personal Reliability Insurance for Students	Co-op	Optional. Co-op membership required.
Applying for a Tutor	Faculty/Grad. School	Limited eligibility
Opening a Savings Account	Post Office or Bank

Specific Period

Contents	Office Concerned	Note
Reporting Change of Address	Faculty/Grad. School & FSD	Also notify City/Ward Office
Extension of Status of Residence	Immigration Bureau	Possible from 3 months before expiry
Reporting the Extension of Status of Residence	City/Ward Office	Within 14 days of extension
Reporting Temporary Leave to Univ. Offices	Faculty/Grad. School & FSD	Requires advisor's permission
Re-Entry Permit	Immigration Bureau	To be obtained before leaving Japan
Application for Scholarships	Faculty/Grad. School	Check bulletin board regularly
Transcript, Enrollment, or Completion Certificate	Faculty/Grad. School
Leave of Absence, Readmission, & Withdrawal	Faculty/Grad. School
Tuition Exemption	Faculty/Grad. School	Student Scholarship and Welfare Division of Student Affairs Department for 1st & 2nd yr. undergraduates
MEXT Sch. Extension/Withdrawal	Faculty/Grad. School	For MEXT Sch. students only

As Needed

Contents	Office Concerned	Note
Housing	Int'l Service Office, Co-op etc.
Borrowing Japanese Language Material	Student Lounge 'KI-ZU-NA'
Certificate of MEXT Sch. & Honors Sch.	FSD	Requires processing time
Advising Service for International Students	FSD
Joint Guarantor for Renting	Int'l Service Office	Only with cooperating partners
Part-time Job Permit	Immigration Bureau	Not required even for TA & RA
Part-time Job Information	Co-op & Student Scholarship and Welfare Division of Student Affairs Department
Student Discount for Public Transportation	Faculty/Grad. School	Generally not available for non-Regular students
Harassment Consultation	Faculty/Grad. School & FSD

Before Going Home

Contents	Office Concerned	Note
Accepting/Declining Return Trip Expenses of MEXT Sch.	Faculty/Grad. School	For MEXT Sch. students only
Cost-adjustment of NHI	City/Ward Office
Returning Alien Registration Card	Departing Airport
Appostille Etc.		Optional